Product · Cash & Collections

Money owed to you shouldn't need a person to remember it

Eight agents on deposits, pay apps, retention, waivers and collections — the department that decides whether the good year shows up in the bank account.

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An AR aging agent that tells the truth

Dana matches every deposit and catches the short-pays — a GC paying $47,300 against $50,000 is hiding something.

Retention doesn't get forgotten

Rita tracks 5–10% of every completed job sitting in someone else's account and chases it on schedule.

Pay apps out on time, waivers attached

Ayla prepares, Wally issues, Lena collects inbound supplier releases so nothing gets held at the GC's desk.

The 8 agents in Cash & Collections

You don't hire all of them. We'll tell you which two or three to start with.

Dana

Deposit Matcher

Owns the gap between money landing in the bank and money showing against an invoice. Dana reads every deposit, finds the remittance that explains it, applies it in QuickBooks, and escalates anything that doesn't tie. She auto-applies the clean ~60% and, for the rest, assembles an evidence packet so a human decides in two minutes instead of fifteen.

Jules

Joint Check Tracker

Follows every joint check from endorsement through to a released supplier. Jules treats check to supplier invoice to lien release as one chain and refuses to let any leg sit open — because an endorsed check whose supplier invoice was never marked paid becomes a duplicate payment and live lien exposure on a job you have already been paid for.

Cassie

Collections Caller

Runs the receivables chase on a schedule instead of when someone remembers. Cassie segments the aging by bucket and by GC behavior, drafts the right message for each — reminder, escalation, or stop-work — and never contacts a customer who has already paid.

Rita

Retention Chaser

Knows exactly how much of your money is sitting in other people's accounts, on which jobs, and what has to be true before you can ask for it. Rita tracks every retention balance from first pay app to release and starts the ask the day the conditions are met.

Ayla

Pay App Preparer

Builds the monthly pay application to the GC's exact format, first time. Ayla assembles the schedule of values, this period's progress, stored materials, retention and the continuation sheet, attaches every required backup, and checks the package against that GC's own rejection history before it goes.

Lena

Lien Release Collector

Chases the paperwork that proves your suppliers got paid. Lena knows every supplier-by-project pair with an open balance and collects conditional and unconditional releases before the GC has to ask.

Clyde

Closeout Packager

Assembles the closeout package continuously through the job instead of scrambling at the end, so final payment and retention stop being held hostage to an O&M manual nobody can find.

Wally

Waiver Issuer

Produces your own conditional and unconditional waivers on the GC's schedule so payment never waits on paperwork you control. Wally also refuses to issue an unconditional waiver before the money has actually cleared.

Works inside what you already run

No migration, no parallel system, no retraining the crew on new software.

QuickBooks

ServiceTitan

GC payment portals

Your bank feed

Lien service providers

Premium tier

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The agents do the work. AI CFO reads your QuickBooks ledger and tells you what to do about it — predictive cash flow, job-by-job profitability and 90-day action plans. From $299/month with a 7-day free trial.

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Reconciliation

Bookkeeper Assistant — reconciled to the penny, read-only by default

Checks your supplier statements, bank feed, remittances and QuickBooks against each other, and hands any fix to a named person.

See Bookkeeper Assistant →